Event Operations Specialist

Posted 07 May 2024
Salary£27k - 30k per year + benefits + healthcare
Job type Permanent
DisciplineEvent Recruitment Agency
Contact NameMegan Mitchell

Job description

2 DAYS HOME WORKING OFFERED - An amazing opportunity to join a highly successful and fast paced business that deliver a range of graduation events.


This highly successful events organiser is hugely recognised for providing a range of both purchase and hire services for a range of events. They are specialists in occasion, performance and ceremony supplies and pride themselves on creating memories for their customers. They can supply up to 10,000 sessions per year, offering gowns, lighting and photography services. Working exclusively with a range of universities and colleges across the UK, they have exciting growth plans in place and aim to have their clients doubled within the next year!  

Offering a fast-paced work environment, with fantastic benefits that include advanced TOIL, free onsite parking, company bonus and progressive healthcare plans, this is an opportunity not to be missed!


Supporting the Ceremony Managers, the Event Operations Specialist will be responsible playing a pivotal role in ensuring that all graduation gowning and photography services are delivered to a celebratory standard. This position is a hands-on and will require an excellent organisation and proactive approach with the occasional long working days.  

Responsibilities will include:

  • Setup and delivery of on-site services, managing logistics, and providing support.
  • Collaborating with various event stakeholders to ensure seamless event execution.
  • Managing logistics for events, including creating events in the system, managing responses, responding to queries in a timely manner, sending instructions, and managing the events email inbox.
  • Coordinating with clients hosting events to ensure appropriate rooms are booked, carrying out site visits as required.
  • Set up event rooms according to the provided layouts and ensure core event materials are accurately prepared using existing templates.
  • Managing on-site crew and provide clear instructions for room setup within 3-4 hours.
  • Organising and maintaining equipment on-site and in the office, including regular checks, stock management, and courier coordination.
  • Overseeing specific warehouse activities when required, ensuring stock accuracy and assisting with loading and unloading for events.



Candidates must have a broad understanding of the events industry and a proven background managing and supporting event operations. Candidates need strong communications skills and a positive attitude. They must have the ability to work in high pressure environments whilst also working with both external agencies and managing stock logistics.

This company is giving you the opportunity to take your career to the next level, working with some of the best in the business - this is an opportunity not to be missed! 

Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions.  If this position isn't quite what you're looking for please visit www.live-recruitment.co.uk to view all of the opportunities we are recruiting.

Don't miss this great opportunity - click below to apply!

Vacancy reference: MM 12110

As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please