Events Conference Coordinator

Posted 05 December 2023
Salary£22000 - £26000 per annum
Job type Permanent
DisciplineEvent Recruitment Agency
Contact NameMatthew Rothwell

Job description

This boutique event coordination firm collaborates with associations and charitable organizations to provide event solutions throughout a diverse annual schedule. Their proactive team orchestrates a blend of virtual and in-person events, both within the UK and abroad. Their portfolio spans conferences, exhibitions, and association management, ensuring a dynamic and fulfilling work environment.

From conferences and exhibitions to virtual and in-person events, this organization is a one-stop-shop, renowned for their unwavering dedication, professionalism, and exceptional service!


We are currently seeking an Event Conference Executive to join our team! In this role, you will be an integral part of our tight-knit team, contributing to the planning and execution of live, hybrid, and virtual events.

Key responsibilities encompass:

• Collaborating closely with internal teams to provide support
• Assisting in proposal development and conducting event research
• Managing delegate communications and logistics
• Creating event-specific Excel spreadsheets and databases
• Overseeing and editing event registration websites
• Crafting delegate materials, including name badges and welcome kits 
• Coordinating travel and accommodation bookings
• Maintaining communication with suppliers and DMCs
• Supporting virtual events by disseminating pre-event information to participants • Handling on-site event management, including registration
• Assisting with budget oversight
• General event administration
• Contributing to post-event reporting


Applicants should possess strong interpersonal skills honed through prior experience in customer service or events-related positions. Exceptional attention to detail and effective communication skills are a must, coupled with proficiency in Microsoft Office, especially Excel and Word. Prior event experience, particularly in delegate management and registration, would be a valuable asset. This role is also suitable for recent events management graduates with office experience.

Candidates must be open to international travel, as on-site event support may be required.

Live Recruitment specializes in recruiting talent across all facets of the events, experiential, and exhibition industry, at all career levels. If this role doesn't align with your current objectives, please explore additional opportunities at

Job Reference: MR10912